Moving or reconfiguring a workplace is a business decision, not just a logistics task. It affects how your teams work, how quickly you can operate in a new space, and how much disruption the change creates.
At Apex Facility Resources, we manage commercial moves as a structured process designed to reduce risk, limit downtime, and make workplace transitions easier for everyone involved — from leadership to employees.
The way organizations use space is changing — and that’s changing how and why companies move.
Remote and hybrid work have reduced the need for large, traditional office footprints. Nationally, office vacancy is expected to continue rising into 2026, and many organizations are consolidating, downsizing, or rethinking how their space supports their teams.
As a result, we’re seeing fewer simple “lift and shift” moves, and more complex transitions that involve:
At the same time, costs across the moving and logistics industry are rising, from labor and insurance to transportation and facilities. This makes planning and coordination more important than ever.
In short, moves today are less about relocating everything and more about making smart decisions about what stays, what goes, and what supports the business going forward.
That’s why a structured, end-to-end approach matters — not just for execution, but for making the right decisions before anything moves.
Every business move is unique. Successful relocations start with a tailored approach that addresses specific operational requirements, cultural considerations, and future growth objectives. Apex Facility Resources collaborates closely with clients and their commercial real estate brokers to develop comprehensive move strategies that reflect each organization’s needs.
From detailed move schedules and workspace layouts to asset inventories and contingency planning, our process is designed to reduce guesswork and support informed decision-making. This customized planning ensures that every aspect of your move—from the first consultation to final setup—is executed with clarity and confidence.
No two organizations move for the same reasons or under the same conditions. That’s why our approach is tailored, but always structured.
Our move management typically follows seven phases:
1. Initial Consultation & Site Audit: Review your space, assets, and goals, and identify constraints and timing needs.
2. Workplace Survey & Space Planning: Collect data on headcount, team adjacencies, and functional requirements to guide layouts and move phases.
3. Move Strategy & Project Planning: Align stakeholders and create a clear timeline and sequence for the move.
4. Asset Management & Inventory: Tag, track, and plan reuse, storage, or disposal of furniture and equipment.
5. IT & Technology Coordination: Coordinate disconnects, reconnects, cabling, and testing with client IT and vendors.
6. Move Execution & Supervision: Oversee packing, transport, and on-site crews to minimize disruption.
7. Post-Move Support & Decommission: Provide on-site support, resolve punch items, and complete decommissioning or turnover as needed.
Here's how this played out in practice:
When Zetron needed to downsize from 90,000 sq. ft. across three floors to 30,000 sq. ft., they also faced a critical timeline constraint. What was planned as a two-month project had to be condensed to three weeks to avoid hundreds of thousands of dollars in holdover rent. Our phased approach allowed us to simultaneously manage decommissioning (disposing of 200+ cubicles and 300+ recyclable items), coordinate 14 full trailers for the move, and handle steel recycling for sustainability goals — all while keeping the team operational. The result: on-time delivery with significant cost savings.
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Most move problems happen because of gaps — between planning and execution, between vendors, or between decisions and action.
By managing the full process, Apex reduces those gaps. That means:
It also makes the process easier for brokers and internal teams who don’t want to manage multiple vendors or chase details.
We work with:
Because if your employees matter to your business, the way you manage workplace changes matters too.
An effective commercial move isn’t just about speed; it’s about readiness, coordination, and follow-through.
At Apex Facility Resources, we help organizations plan well, choose the right furnishings that work for your team and budget, prepare the space properly, move with precision, and manage what comes next so workplace change is smooth, efficient, and supports the people who make your business run.
Ready to plan a smoother, smarter move?
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